How do I assign a general ledger code to a category?

Modified on Tue, 10 Dec, 2024 at 3:05 PM

Within Capture Expense, you can create each type of business expense and assign the appropriate General Ledge (GL) code, policy and spending rule to it. The GL code maps your transactions into your accounting system. You can also use Tags or Costing records for more complex analysis. The actual code is generated at the point the expense line is created and re-evaluated prior to being exported.

Th GL code is a mandatory field within a Category.

To assign a gl code

Navigate to the Categories page. A list of pre-defined categories appear.
Go to Setup> Overview> Expense Categories or Setup> Categories
Perform either of the following:

Click + Category if creating a new Category.
Click Edit icon on an existing Category record.
The Category details appear.

Navigate to the GL Code field.
Click in it. The General Ledger Code page appears.
Perform either the following:

Create a simple GL code by entering the numeric Code.
Create a complex code by enter the numeric Code, then adding one or more Tags. The Code becomes a combination of the two.