FTP / SFTP Export Integration Guide

Modified on Mon, 5 Jan at 9:40 AM

The FTP / SFTP Export integration allows you to send exported expense files directly to your own server, rather than downloading them to your computer first. This is particularly useful if you have automated processes or accounting software that already monitors an FTP/SFTP location for incoming files.

Important: This integration does not automatically import expenses into your accounting software. It simply delivers the export file to a location you control.

How to Set Up the FTP / SFTP Export

Go to:
Setup → Settings → Integrations
On the right-hand side, open the dropdown and select:
FTP Export
Complete the following fields using the details for your own FTP or SFTP server:
- Description – A friendly name to help you identify this integration
- Host – The server address (e.g. sftp.yourcompany.com)
- Remote Directory – The folder where exported files should be placed
- Port – Typically:
  - 22 for SFTP
  - 21 for FTP
- Username – Your FTP/SFTP username
- Password – Your FTP/SFTP password

Note: At present, username and password authentication only is supported.

Using the FTP / SFTP Export

Once the integration is set up:

Go to the Accounting page
Start an expense export
Choose your required file format
Complete the export as normal

Instead of downloading the file to your computer:

The export file is sent directly to the configured FTP/SFTP location

If the export completes successfully, the file will be available in the remote directory you specified.

What the FTP / SFTP Export Is (and Isn’t)

What it does

Sends an expense export file directly to your FTP or SFTP server
Removes the need for users to download files locally
Supports automated or server-side processing workflows

What it does not do

It does not automatically post expenses into accounting software
It does not configure or manage your accounting system
It does not transform data beyond the chosen export format

Most accounting platforms or middleware tools will still need their own configuration to:

Monitor the FTP/SFTP location
Pick up the file
Import or process it into the correct destination

The FTP / SFTP Export is a delivery mechanism only. Think of it as: A way to move files from our system to yours.